Automated Order Intake — Prototype Walkthrough
Five stages, one purchase order. Every step below is the actual pipeline running in the prototype — not a mockup of what it will do.
An IMAP mailbox is polled on a schedule. Any email with a PDF attachment is picked up as a candidate PO.
The PDF is read and every field — style, season, sizes, colors, dates — is pulled into a structured record, with a confidence score.
The article is matched against a keyword model to determine which department the order belongs to.
Every PO-derivable field is written into the real Order → Style → Fabric Demand screens, ready for the internal system.
The completed order is emailed to the right department — only after entry succeeds, never before.
Low-confidence extractions, unclear department matches, or a failed order-entry attempt are never guessed through. They're set aside for a human to confirm.
Nothing is silently dropped, and nothing incorrect is auto-sent — every exception lands in a review queue with the original PDF and the extracted fields attached.
Garment articles — sweatshirts, joggers, jackets, dresses — anything cut from fabric.
Bags, belts, jewelry, footwear — finished goods, not fabric-built.